The Walter and Eliza Hall Institute collects personal information by lawful and fair means and not in an unreasonably intrusive way. We collect personal information from you in various ways, such as when you communicate with us, if you apply for a job with us, or to study at our Institute, if you provide a product or service to us or when you participate in or attend any of our activities, events, programs or projects, or if you are a supporter or donor.
The types of personal information we may collect about you depends on how you engage with the Institute and includes: your name, address, telephone number, e-mail address, date of birth, financial information and bank details (e.g., for contractors or suppliers), research interests, event attendance and details relating to recruitment of staff and students such as educational and academic history and employment history. We collect information from and about Institute donors and supporters including contact information, information about your donation history and payment information, research interests and any activities that you have indicated you may be interested in being involved with. We may also append public domain data to the information that we collect about you. We use contracted fundraisers to assist us. Where a supporter has provided their consent, we may exchange supporter contact details with like-minded organisations, to increase our vital supporter network. We may use tracking tokens for the purpose of collecting information to manage the risks associated with the transmission of COVID-19 and compliance with relevant regulatory obligations. The Walter and Eliza Hall Institute’s premises and car parks are also under video and camera surveillance and we may collect personal information and images for management, safety and security purposes.
Some information we collect may be sensitive information, for example, if you elect to participate in the Walter and Eliza Hall Institute’s research activities or studies. We will only collect sensitive information with your consent, or as otherwise permitted by law, only if reasonably necessary for The Walter and Eliza Hall Institute’s functions or activities and always subject to the requirements of legislation governing the collection, handling and use of this sensitive information.
We will only collect personal information reasonably necessary to conduct our functions or activities. Where lawful and practicable, you may be given the opportunity to deal with us without identifying yourself (i.e., anonymously) or through the use of a pseudonym. However, on some occasions, if you do not provide the personal information we request, we may not be able to work with you on an ongoing basis, issue tax deductible receipts or you may be unable to participate in or have access to our research programs, events and activities.